One Day in My Life as a Proofreader

one day in my life

We all need a routine and a structure.  Here I describe one day in my life as a proofreader, editor and primary tutor.

Having a business mindset will help you with your daily routine or structure of the day.

Tall Tartan Talks here … Think of yourself as a business owner rather than ‘just’ a freelancer. Knowing your value and worth will help.

Morning

In winter, my routine starts at 7am; in summer it starts at 6am. I used to be an owl, but as I hit middle age I turned into a lark with my day starting earlier and earlier.

It also depends when my husband gets up. He often works for gardening clients and leaves the house early.

He sits at the dining table eating breakfast and reading a book. I mix a mug of hot water and lemon juice, sit at the other end of the table (the end that is my ‘office’), switch on my laptop, and start drafting emails.

Emails

I find that early morning routine is the best time for me to respond to emails. Mostly I wake up thinking about phrasing a reply to a received email. Or, I have had a brainwave about who to contact for a possible proofreading job.

I leave the emails in my draft folder, making a note to send them at 9am – the start of official business hours when sensible folk begin their day.

I say sensible … Freelancers are as varied as the routines and schedules they follow. Flexibility is key as deadlines can determine the hours worked.

Tasks

At this time of the day I may also get on with one of these tasks:

  • work on a proofreading or editing project
  • research facts for a proofreading project or blog post
  • complete a stage of a CPD training course
  • prepare a primary tuition lesson.

9:00am: When Tom has cycled off to work, I have usually done two sets of the Pomodoro timing technique. I have completed a couple of hours of work or admin. I realise that I really should eat some breakfast. A break and a change of view is needed.

I take my Android tablet through to the living room, to a soft chair, where I can sit at the window and look out into the main street. I peruse the comings and goings outside my house, as well as those onscreen in the online newspaper reviews.

9:30am: My sons (both in their 20s) have gone about their business. They are old enough to be independent, thank goodness. I get on with the next part of the morning routine.

structure of day

 

10:30am: Oldest son switches on the coffee machine for elevenses. By now, I have usually logged on to the CIEP (Chartered Institute of Editing and Proofreading) forums to view discussions. Since I joined the CIEP in 2017, the forums have become my online staffroom.

Social media

After coffee, I check social media and may post some content marketing, especially on Linkedin, whether that be freelancer business tips or a blog post.

If you don’t already, search for and follow my hashtags on Linkedin and Twitter: #TallTartanTips and #TallTartanTalks (previously called #TallTartanTells). Then you won’t miss any of my tips.

Getting on with the day

For the next two hours, my routine continues. I may answer an email proofreading enquiry. The reply conversation goes like this:

  1. Receive an email through the contact form on my website. At the moment I am getting enquiries from students and new, indie children’s authors. They ask if I’m available and how much I charge.
  2. Reply with my availability.
  3. I ask them to send the document for me to give a personalised quote. Or send, at the very least,  a 1,000 word sample from the middle of their text so I can judge how long it will take me to proofread. (The beginning and ends of the text are usually much better, so not always a good way to judge.)
  4. From that sample I can give them a quote. If the project needs my educational specialism, I will also factor in my 30 years of experience as a teacher. I know the value and knowledge I bring to a project.
  5. If the timing and rate suits them, I book them in by sending them a copy of my Terms & Conditions. (See templates in the Resources on my website). If the job is large (over 15,000 words) and going to take a few days, I send an invoice for the deposit for them to secure that slot.

Afternoon

structure of day

1:00pm: Lunch – joined by Tom (if he is having a painting day in his garden studio). We have been enjoying some comforting home-made soup this winter. A perk of being freelance means I can take as much or as little time for lunch as needed.

2:00pm: Desperate for some exercise and fresh air by now, I realise that it is time to look away from a screen.

For 30 minutes, I either head to the shops in town or take a brisk walk in the opposite direction, propelled by my walking poles, towards the nearby countryside.

Cup of tea

3:30pm: Time for a break to move around after another spell on the laptop, and to make a pot of tea. Fruit is the preferred snack if I’m being good. Cake on a Friday …

4:00pm: Take part in a Zoom networking meeting. It could be CIEP Cloud Club West, or my accountability group, or another. Or it may be a tuition day when I tutor a primary child on Zoom.

5:00pm: Time to wind down. I consider the work I haven’t fitted in today. This will be carried over to tomorrow, added to the e-list on my smartphone. I like the Evernote app.

The past

When I was teaching primary children full-time (Ieft the classroom in 2016), I left home at 7:30am to be at school.

By 6:00pm I left school with a trolley-box full of the workbooks I hadn’t had time to mark.

I would continue to mark for at least a couple of hours in the evening. It became relentless after doing it for 30 years. I didn’t see much of my children while I was busy educating the children of other people.

Being my own boss

When you own your business, the responsibility is on you to do everything. This will either terrify you or excite you.

You and you alone are in charge: secretarial and admin; your computer, IT, website and knowing what to do if something goes wrong, or know who to ask; keeping track of income and expenses; networking; training; marketing.

But I get a thrill from running my business efficiently; by doing some of the above each day.

If chores get too overwhelming, break down each element of your big task into smaller chunks.

Evening

7:00pm: Listen to The Archers on BBC Radio 4. My mother typed the scripts when she worked at Pebble Mill in Birmingham where it was recorded in the 1950s. I grew up listening to it. This time in my routine is sacrosanct.

7:30pm: I have a last check of my emails and social media. Then they all get switched off, and I turn to something other. Maybe a book. As I have got up so early in the morning, I’m usually running out of steam by this point.

I only work evenings or weekends if I have an urgent deadline. This is a legacy of having to do those hours when I was a teacher. Not any more. I charge accordingly for working overtime.

After decades of working an infinite number of unsociable hours, I realise the major importance of having a work/life balance and a sense of my self-worth is vital.

structure of day

Here is the link to my blog page if you want to catch up with previous posts.

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Author: Annie

Freelance Proofreader

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