One Day in My Life as a Proofreader

one day in my life as a proofreader

We all need a routine and a structure. Here is one day in my life as a proofreader, editor, and primary tutor.

Freelancers like me find ways to work, rest and play to optimise our mental health and pay the bills.

Hello, this is #TallTartanTalks … It’s more professional to think of yourself as a business owner than a freelancer. Both are correct, but having the mindset of authority and worth will help you get on with what’s required of the day.

Morning

In winter, my routine starts at 7am; in summer it starts at 6am. I used to be an owl, but, as I hit middle age, I turned into a lark with my day starting earlier and earlier. It also depends when my husband gets up – he often works for gardening clients.

He sits at the dining table eating breakfast and reading a book. I mix a mug of hot water and lemon juice, sit at the end of the table (that end is my ‘office’), switch on my laptop, and start drafting emails.

Emails

I find that early morning routine is the best time for me to write down my email responses. Mostly, I wake up thinking about phrasing a reply to a received email. Or, I have had a brainwave about who to contact for a possible proofreading job. I leave the emails in my draft folder, making a note to send them at 9am – the start of official business hours when sensible folk begin their day.

I say sensible … Freelancers are as varied as the routines and schedules they follow. Flexibility is key as deadlines determine the hours worked.

Tasks

At this time of the day I may also get on with one of these tasks:

  • work on a proofreading or editing project
  • research facts for a proofreading project or blog post
  • complete a stage of a CPD training course
  • prepare a primary tuition lesson.

9:00am: When Tom has cycled off to work, I have usually done two sets of the Pomodoro timing technique and completed a couple of hours of work or admin. I realise that I really should eat some breakfast. A break and a change of view is needed.

I take my Android tablet through to the living room, to a soft chair, where I can sit at the window and look out into the main street. I peruse the comings and goings outside my house, as well as those onscreen in the online newspaper reviews.

9:30am: My sons (both in their 20s) have gone about their business. They are old enough to be independent, thank goodness. I get on with the next part of the morning routine.

morning coffee

10:30am: Oldest son switches on the coffee machine for elevenses. By now, I have usually logged on to the CIEP (Chartered Institute of Editing and Proofreading) forums to view discussions. Since I joined the CIEP in 2017, the forums have become my online staffroom.

Social media

Afterwards, I check social media and may post some content marketing, especially on Linkedin, whether that be freelancer business tips or a blog post. If you don’t already, find and follow my hashtags on Linkedin and Twitter: #TallTartanTips and #TallTartanTalks (previously called #TallTartanTells). Then you won’t miss any of my tips.

Getting on with the day

For the next two hours, my routine continues. I may answer an email proofreading enquiry. The reply conversation goes like this:

  1. Receive an email through the contact form on my website. At the moment I am getting enquiries from students and new, indie children’s authors. They ask if I’m available and how much I charge.
  2. Reply with my availability. At the moment I am booked up for the next month.
  3. If they can wait, I ask for a 1,000 word sample from the middle of their text to judge how long it will take me to proofread. (The beginning and ends of the text are usually much better, so not always a good way to judge.)
  4. From that sample I can give them a quote. I have increased my prices now that I have completed intense proofreading training over the last three years. If the project needs my educational specialism, I will also factor in my 30 years of experience as a teacher. I know my value and the knowledge I bring to a project.
  5. If the timing and rate suits them, I book them in by sending them a copy of my Terms & Conditions. (See templates in the Resources on my website). If the job is large (over 15,000 words) and going to take a few days, I send an invoice for the deposit to secure that slot.

Afternoon

lunch

1:00pm: Lunch – joined by Tom (if he is having a painting day in his garden studio). We have been enjoying some comforting home-made soup this winter. A perk of being freelance means I can take as much or as little time for lunch as needed.

2:00pm: Desperate for some exercise and fresh air by now, I realise that it is time to look away from a screen.

For 30 minutes, either I wheel my shopping trolley to the shops in town or take a brisk walk in the opposite direction towards the nearby countryside.

Cup of tea

3:30pm: Time for a break to move around after another spell on the laptop, and to make a pot of tea. Fruit is the preferred snack if I’m being good. Cake on a Friday …

4:00pm: Take part in a Zoom CIEP networking meeting. It could be Cloud Club West, my accountability group (which chats daily on Slack). Or it may be a tuition day when I tutor a primary child on Zoom.

5:00pm: Time to wind down. I consider the work I haven’t fitted in today. This will be carried over to tomorrow, added to the e-list on my smartphone. Appointments for Zoom calls are written in my paper diary.

The past

When I was teaching primary children full-time (Ieft in 2016), I left home at 7:30am to be in the classroom. By 6:00pm I left school with a box trolley full of the workbooks I hadn’t had time to mark.

I would continue to mark for at least a couple of hours in the evening. It became relentless after doing it for 30 years. I didn’t see much of my children while I was busy educating other people’s children.

Being my own boss

When you own your own business, the responsibility is on you to do everything. This will either terrify you or excite you.

You and you alone are in charge: secretarial and admin; your computer, website and knowing what to do if something goes wrong, or know who to ask; keeping track of income and expenses; networking; training; marketing.

But I get a thrill from running my business efficiently; by doing a bit of the above, each day. If it gets too overwhelming, break each element down into smaller chunks.

Evening

7:00pm: Listen to The Archers on BBC Radio 4. My mother typed the scripts when she worked at Pebble Mill in Birmingham where it was recorded in the 1950s. So this time in my routine is sacrosanct.

7:30pm: I have a last check of my emails and social media. Then they all get switched off, and I turn to something other. As I have got up so early, I’m usually running out of steam by this point.

I only work evenings or weekends if I have a deadline. I charge for overtime accordingly.

After decades of working an infinite number of unsociable hours, I realise the major importance of a work/life balance and my self-worth.

logging off

Here is the link to my blog page if you want to catch up with previous posts.

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5 Highlights From 2020

 

2020 highlights

As weird as 2020 was, I have a few highlights from the year.

Review of 2020

#TallTartanTalks here … As I mentioned last year in my review of 2019, life as a freelancer has its ups and downs. This year has been, for some people, an extreme of that precarious situation.

Luckily, my freelance work life is mainly online. So I count myself blessed that I haven’t been affected too much.

I want to tell you about highlights in 5 areas. Well, more really, but 5 is a multiple of 2020, so it sounded better.

  1. Training
  2. Networking
  3. Rebranding
  4. Tutoring
  5. Proofreading jobs

1. Training

This year has been for me principally a year of learning and adding to my Continuous Professional Development (CPD) with the CIEP (Chartered Institute of Editing and Proofreading).

  • In December last year I began the proofreading mentoring scheme. By May I had completed it. It was a unique opportunity to have experience of  a wide range of real jobs with guidance and virtual hand holding from a highly experienced Advanced Professional CIEP member. I wrote about it in the blog post Editing Training Part 2.
  • A group of us formed an informal Accountability Group. Consisting of other CIEP members, it prompted me to achieve many CPD goals.
  • Attended the CIEP online conference in November. A huge highlight!
  • Completed the CIEP Copyediting 1: Introduction course.

2. Networking

Along with everyone else in the world in 2020, since March, all my networking has been carried out on Zoom. It’s a necessary evil.

A particular networking highlight this year was that I, along with other international members of CIEP, formed our Accountability Group. (Yes, I am mentioning this again …)

We share our goals fortnightly on a Zoom call. We use the messaging app Slack to have daily chats about wins and rants. It is our safe space.

Without their encouragement I wouldn’t have achieved half of what I have done this year.

3. Rebranding

This time last year, I aimed to research how I wanted the branding on my website and social media profiles to appear. I considered branding, my brand identity, values and colours. The process is described in My Branding Process blog post. I am particularly proud of this 2020 highlight.

I tweaked my website; made sure the Contact form worked; added an Upload file widget so that potential clients can add a sample to their query of what they want me to proofread.

I subtly changed the titles of my blog posts. Originally tagged #TallTartanTells, this was changed to #TallTartanTalks.

After a blog post review by Jammy Digital, I removed the ‘Tall Tartan Talks’ from the URLs of the blog posts to be clearer and to the point, with key words added to make the posts relevant for more effective SEO. The #TTT hashtags continue to be used for illustration and content branding purposes.

To help with tips for general efficiency, I wrote this blog post about managing emails after I read a book on productivity. Clearing your emails once a day by ensuring you have an inbox-zero situation can clear the head and prevent worry.

Sadly, I am not as strict with myself as I was when I wrote that blog post. Workload weight means that I tend to have a clear out once a week these days … It has become a Friday job.

4. Tutoring

After such a busy couple of years of tutoring during 2018–19, I was worn out by the beginning of this year.

phew

By March, tuition had moved online using Zoom and interactive teaching software. Boy, that was a challenge! How to get the work to parents? How to ensure interactive learning?

More than half a year on, the online tuition routines are well established: work is emailed before the lesson, a variety of resources are enjoyed, and pupils can even share their screens.

The main highlight? Not travelling to their homes. Mmmm, the extra time taken to plan an interactive and challenging lesson, then email the parents with the information; versus the time saved by not commuting …

I wrote two blog posts with teaching tips this year: How I Teach English and How Do You Learn about VAK learning.

In July, one of my pupils left Year 6, aged 11, thereby finishing primary school. So the 2 sessions of tuition per week I had done with them for 2 years became available.

The main reason I became freelance was to be in control of my work/life balance. Consequently, I took the decision not to fill those spaces with more pupils becaue I was losing that balance. Saying no to work is never easy, but preserving mental health is a priority.

Instead I did more editing and proofreading CPD in my own time.

5. Proofreading jobs

Cold-emailing

With my updated training skills and new branding, I was ready to offer my further proofreading skills to educational publishers and publishers of children’s books.

The last time I cold-emailed publishers (about 18 months ago) I invested a tremendous amount of emotional energy in the process. I thought about it far too much – not good.

This time I was wiser. I bought the Children’s Writers’ and Artists’ Yearbook 2020. I made a list of websites, contact names and email addresses. Once I had researched a publisher, certain that they published what I was interested in proofreading, the cold emailing began.

I found TextExpander very useful for giving me shortcuts for repeated phrases, so that they were much quicker to type, e.g. my email address, phrases like proofreader available, etc. … Even a whole email was saved in my snippets so that it appeared when a simple shortcut //query was typed!

My CV was updated with my new branding, training, and most recent experience. It was attached with each short email acting as a covering letter.

However, it is important to bear in mind that the return reply rate is statistically low – a minimum of 1 in 10. So this time I put emotion and desperation to one side to become business-like and pragmatic.

Once the batch of emails was sent for the day, I put them to the back of my mind, and got on with other jobs.

I am grateful to have received a couple of positive replies from publishers responding that they would add me to their books.

it is what it is

Children’s book authors

Having re-vamped my website, I pushed the SEO (Search Engine Optimisation) on the page which advertises to children’s book authors.

It shouldn’t have been a surprise then when I had several enquiries from independent children’s authors (self-publishing). When I asked them how they had found me (I’m in several directories), their answer was always: “Google”.

The proofreading/proofediting job I enjoyed the most was a series of 9 stories for young children. They featured the adventures of the same small character and friend. I suggested tips for consistency aross the series.  The author asked for advice on self-publishing. They weren’t the first to enquire.

So, I searched the hive mind that is the CIEP forums and found some gems of advice to pass on. I really hope the author publishes next year. Fingers crossed!

Perhaps I should add self-publishing advice for authors to my list of aims for next year …

Next year

So to 2021 … plans need to be considered and formed, no matter what is going on in the world.

For the readers who haven’t seen them, look out for my hashtags #TallTartanTips and #TallTartanTalks on LinkedIn, Twitter and Facebook. They link to the blog posts which promote my editing and educational skills, as well as giving advice and tips.

Whatever your circumstances, here’s to the future, hoping 2021 is better.

2021

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Manage Emails

manage emails

Would you like to get your email inbox down to zero by the end of each day? I didn’t know such a thing was possible. You may wonder – inbox zero – what magic is this?

#TallTartanTalks here … I have started reading a non-fiction business book called Productivity Ninja by Graham Allcott.

One particular chapter which struck me immediately was about managing your emails. His strategies were revolutionary for me. This blog post is a review of that chapter.

I *was* one of those people who had over 200 emails in each of my three inboxes. I sorted them occasionally. Inevitably, if I include my smartphone, I was prone to checking them far too often. Always scrolling through social media. Just like you.

Cluttered inbox

I starred or flagged some important or urgent emails for easy reference, but my inbox was becoming unmanageable. My professional email, [email protected] was the fullest. My personal gmail account wasn’t much better.

Then, I found Ninja Email Processing, the chapter where Graham says, “Be a Ninja – take a ruthless approach to emails!” Now I adopt his strategy daily.

Interested? This is how you do it.

Reduce your inbox to zero daily

The bare bones of how to get started are:

  1. Open emails
  2. Create three new files: Action, Read, Waiting
  3. Scan the first couple of lines of each email. If it needs to be dealt with immediately, move into Action. If it isn’t important, move to Read. If you are waiting for someone else to action, move to Waiting.

I used to look at my growing email notifications, groan inwardly, feel fear and overwhelm, avoid, then stress about what might be in my inbox. When I was waiting for a particular email from a client, I would pause a job whenever a notification sounded, whether that job was proofreading, or tuition preparation. I had to check then and there who it was from.

STOP!

Graham suggests that the problem needs to be viewed in a different way: your email inbox is just where your emails land; don’t check your emails, process your emails; and don’t let your emails nag you all day.

Strategy

Firstly, look at your inbox as a landing page, not a to-do list. We tend to keep the emails in that inbox so we don’t lose them. The answer? New folders need to be created to hold actionable emails, and those emails which can be deferred.

Secondly, restrict checking emails to three times a day: first thing in the morning, or 9am (or whenever your business day starts); and 4:30pm to give you 30 minutes of reducing your email list to zero. Or later, if you don’t stop on the dot of 5pm. You may also want to check emails at lunchtime. Me … I am slowly restricting my addiction of reading of emails after 8pm … The same goes for checking social media or Slack. (My excuse is that some of my colleagues are in a different time zone.)

How to process (not check) emails:

  1. Scan the first email for a couple of seconds. Don’t hang about. Ask yourself, is it vital I action this? If yes, move to Action.
  2. Scan the next email. If someone is acknowledging they will action something you have delegated, move to Waiting. This guarantees that you will have a reminder to follow this up.
  3. If the next email is something not at all urgent but for perusing, say, a subscription which you want to read at your leisure, move to Read. Don’t start reading it now.
  4. Repeat steps 1–3.
  5. By the end of 30 minutes, there should be zero emails in your inbox.
  6. Repeat three times a day.

management

Subject folders

You may be like me and organise your emails into many subject or archive folders. Again, this can get out of hand. My next job is to whittle those down to more efficient descriptors. So that when I have gone through my burgeoning Read file, I will move each email to a re-named folder. Or delete it.

Graham’s theory is that if you have only three files to move the incoming emails into, it makes decision-making and sorting much easier. Agonising will be reduced to a manageable level.

If, say after a week, you look in the Read folder and email subject is no longer current or valid, delete. Or move it to an archive folder.

One of Graham’s tips is to think of a set of Ds: decide, do, delegate, defer, delete.

Cut the dead wood

Perhaps you subscribe to newsletters by email. For example, if you follow particular people for their business or subject knowledge … there are many out there. It may be time to review them and prune who you subscribe to.

Try subscribing to one for six months. Count how many of their newsletters you actually read (and follow the advice suggested) in those six months. Be honest. Be brutal. Cut out the dead wood and unsubscribe if the answer is only one or two. That is one way to reduce the number of emails you get …

If you are successful with this method, you will feel you have more control over those incoming emails.

Information overload

Information overload is a threat to our prductivity, so I recommend Graham’s book if you want to be proactive about reducing that overload. By managing your emails, and your time, by procrastinating less, you can focus on your priorities.

There you have it. If you learnt something from this post, find my other blog posts about my freelancing business here.

I look forward to finishing the book. Guess what – I have signed up for his newsletter.

Background: Graham Allcott

Founder of Think Productive (@thinkproductive), Graham Allcott is an entrepreneur, author, speaker and podcaster, coaching strategies for business and time management. He is host of the podcast Beyond Busy. His book was first published by Icon Books Publication in 2014, and totally revised in 2019 because of the advances in technology.

Other chapters in Graham’s book include:

  • The Organize Habit
  • The Review Habit
  • The Do Habit
  • Stop Messing About on Your Phone

 

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Editing Training Part 2

training

Training is one of the hot topics during this Coronavirus pandemic.  You may have more time on your hands than usual. You may be thinking about using that time to do some training, also known as CPD (Continuing Professional Development).

In my original blog post about training here, I mentioned that my next aim was to apply for the CIEP Proofreading mentoring scheme. In this episode I update you on my progress.

I am #TallTartanTalks … and I  see a lot of questions on social media asking about training. If you are confused about the when, which, how and why of proofreading training, this post may help you make up your mind.

Training is VITAL to reflect that you take the owning of your editing business seriously. Especially if, like me, you have no background in publishing.

So … are you wondering about proofreading training? Or are you a prospective client wondering about my professional qualifications?

Change of path

After three decades as a Primary School teacher, I had succumbed to work-related stress and was on sick leave. I was slowly coming to terms with a daunting fact: a life I had known for 30 years was changing. I needed to find a Plan B.

Marking’s my thing, I thought. Why don’t I apply my skills to a new business?

The thought of working from home as a freelancer was in the back of my mind and very tempting.  (Read Episode 2 to find out what I did …)

If you are looking at training providers, the CIEP  and the PTC (Publishing Training Centre) offer the most creditable training in proofreading and copyediting.

Courses

So, during the time I have owned my business Proofnow Proofreader (now in my fourth year), I have completed the following CIEP (formerly Society for Editors and Proofreaders) courses and CPD:

  1. Proofreading Progress (2016)
  2. References (2016)
  3. Getting work with Non-publishers (2017)
  4. Educational Publishing Development Day (2018)
  5. Mini conference in Newcastle (May 2019)
  6. Proofreading mentoring scheme (completed May 2020)
  7. Every CIEP annual conference since 2017

These have contributed to my upgrade from Entry Member to Intermediate Member. Here is the link to the Training page of the CIEP website.

In addition, you can keep an ongoing record of your formal CPD in the section called Upgrade your membership. There you can add courses as you complete them. The system saves them, so that you can keep returning to add more information. If you are a CIEP member and haven’t explored this benefit, it’s well worth it.

Mini conference in Newcastle

Since I wrote my last blog post about training, I realised that it’s just over a year since I got the train to Newcastle for this mini one-day conference in May 2019. It was very well organised by the NE Editors group. See my blog post about the event here.

Proofreading mentoring

This post brings my training up to date – I have completed the Proofreading mentoring scheme as a mentee.

So what is this scheme? The following guidance is taken from the Mentoring page of the CIEP website.

Successful mentees can gain up to 10 points towards upgrading their membership. The number of points gained depends on the mentor’s answers to five questions about the mentee:

  1. Are they literate? (grammar, sentence structure, vocabulary, spelling, punctuation)
  2. Are they businesslike? (prompt, clear, efficient, follow brief, communicate well)
  3. Are they accurate? (spot and deal with editorial errors)
  4. Do they use appropriate mark-up? (BS 5261:2005, plus PDFs or Track Changes if used)
  5. Do they use good judgement? (level of queries, frequency and extent of intervention).

The mentor sends a variety of real jobs they have done for clients. These range in subject area and complexity. You are encouraged and supported in a one-to-one partnership. Communication and questioning are recommended.

I found that carrying out the work, following each specific brief, in a safe environment, is a good way to learn.

My knowledge vastly increased, including how to query. I learnt how different clients would expect you to deal with projects and relationships in different ways.

Of course, my confidence wavered considerably through the six months with highs and lows, as it does on any course. But, you don’t learn if it is easy. You don’t learn if you don’t make mistakes. I say that to my primary students all the time, especially when they are upset if they got something wrong. Showing you are learning from your mistakes, by applying the lessons learnt, is one of the key points.

As total commitment is necessary, there was a huge wash of positive relief when the last mentoring feedback was returned.

Why training is vital

I am fortunate that I have been able to invest in my ongoing CPD with the CIEP over the last four years of my freelancing career.

Evidence of CPD on your website and CV gives your prospective clients confidence in your skills; your professionalism, expertise and integrity will be evident. Highlighting these is imperative.

Next training opportunity?

The annual September CIEP conference attracts 3 CPD points towards upgrade. I have written some blog posts on this subject too!

In this year of the pandemic, the September 2020 conference in Milton Keynes is cancelled. However, there are plans to move it online in some form. Check with the CIEP for details.

I know I am not alone in looking forward to the alternative conference. Here’s to #CIEP2020!

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Review of 2019

grateful proofreader

Life as a freelancer has its ups and downs. In this blog post I review how my business has fared in 2019, with both successes and lessons learnt.

A thick skin needs to be developed to cope with the downs. But the ups are ever so rewarding and uplifting. Many of my freelance colleagues will agree with those sentiments. I have certainly honed the ‘3Ps’ (patience, perseverance and persistence).

Slow burn

My year has been busy, particularly with Primary tutoring, but I’m pleased to report that the proofreading side of the business perked up. Those who have been at it a lot longer say it can be a slow burn, taking up to three years to get established and known as a freelancer. I agree. My business has grown.

Winter review

A proofreading job in January with an unsatisfactory client did not start the year well. A lack of communication meant I was left feeling humiliated. Lessons were learnt on both sides, so best forgotten.

Spring review

For the first four months of 2019, the proofreading jobs were very few and far between, and a lot of freelancers shared their worries on social media about paying bills.

I have found it is good to have a wee part-time job to take away some of the stress of the unreliability of the freelance income. Fortunately, the tuition I offered increased to five afternoons a week. My Friday became a Saturday to fit in with my husband’s cycling schedule.

Marketing review

Being fully booked with Primary tuition meant that my income wasn’t so much of an issue, but I was doing all I could to could to market myself as an available proofreader. Sending cold emails, writing blog posts, and sharing on social media continued though to Easter. I was even asked to do a proofreading test for an educational publisher! But no work has come of it yet – something to chase up in January 2020.

IM available

By April, I had a proofreading request from the Society for Editors and Proofreaders (SfEP). A director found me on their list of available Intermediate Members. If you are an Entry Level Member it’s worth trying to gain points by training and experience to upgrade to IM. Then you qualify to appear in their internal list of IMs, appearing visible for work opportunities.

They wanted a proofreader to check some new proofreading exercises which will be part of a resource bank. I thought this was a brilliant job! The role involved *test-driving* the exercises and feedbacking back on the time taken and their effectiveness. The job continued, interspersed with voluntary editing until the end of August.

Summer review

August used to be when I went on holiday. As an ex-teacher there are more months available now. So I made myself available for the summer.

review

 

In August, I got a surprise email from a local business. It appears that it is advantageous to have a ‘Google My Business’ profile. The client had googled ‘proofreaders in Essex’. My name popped up. I was away on a short break for my wedding anniversary. So, having a sneaky peek of my emails while he wasn’t looking, I offered to refer the prospective client to other IM proofreaders. No, he said, he could wait. There was no rush. Wow, I thought, this job sounds hopeful.

He explained that his company writes on-line courses for health and safety qualifications. They asked if they could email a course to be proofread as a trial. So I established Terms and Conditions … We would see how we got on liaising. Then there might be future courses to proofread.

A flexible client

The trial job was proofreading a course on which consisted of 8 modules with roughly 20 PDF slides in each module. Some with few words, some heavily worded. I created a Style Sheet, then set up a Query Sheet for any questions I had.

The promised return in one week was achieved. I invoiced and asked for a feedback testimonial to put on my website. This job continued to be special as the invoice was paid the same day it was presented – plus their feedback was gracious! I am still basking in the afterglow of that positive working experience.

When I shared on Twitter that I had a queue of two clients – the first time I have had to organise a schedule – another client appeared.

I shared that I had appreciated the fact that the August client had been prepared to wait until I had finished a regular monthly editing job I do. A children’s author saw my post and booked me in for a proofreading job in September. So getting yourself out there *does* put you into the eyeline of prospective clients – if you’re in the right place at the right time.

review

Perfect job

The September client, a dyslexia expert, is a published author with Jessica Kingsley Publishers. She wanted my teaching expertise to proofread her book about teaching punctuation to Key Stage 2 and 3 (aged 8 to 13). She uses a lot of humour to help make the learning easier and fun.

Again, this was a super project to work on as both of us were communicative and collaborative. The best kind of client relationship.

Networking and CPD in 2019

I got out and about to the following events:

  1. May: SfEP mini conference in Newcastle (see blog post here)
  2. September: SfEP Annual Conference in Birmingham (see blog post here)
  3. November: Cambridge Social Media Day (see my summary on my profile page on LinkedIn by searching #CSMDay2019). How to be more savvy with your content marketing on Facebook, LinkedIn, Twitter, etc.
  4. Meetings of my local Herts & Essex SfEP group through the year have provided opportunities for mutual support and fruitful discussion. For me the meetings have been sacrosanct – timetabled in my work diary and essential for my well-being.

Sharing experience and wisdom

It appears that, by this stage in my freelancing career, I have become someone who is respected as established and supportive to newbie freelancers. Thank you to the folks, especially former teachers, who have shared their appreciation of my blog posts this year with positive responses.

New year plan

Going into 2020, I have successfully applied to be mentored through the SfEP Proofreading Mentoring scheme. I am really looking forward to working with my mentor through into next year.

Branding

Meanwhile, I want to update my branding, so have bought Louise Harnby‘s ‘Branding Lite’ course. I bought her ‘Blogging Lite’ course last spring to help me plan how I was going to write blog posts for the year ahead and beyond. Look at me now … happy blogging anniversary to me!

So I have a winter of studying ahead. Can’t wait.

Finally, I wish you and yours blessings, and peace and joy for the new year ahead.

 

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Kindly proofread by SfEP Intermediate Member Lisa de Caux.

SfEP2019 Conference

Several highlights from my time in Birmingham at Conference Aston with the Society for Editors and Proofreaders (SfEP) include great company with colleagues, lots to learn, and laughs galore.

conference

The theme of the conference was ‘In the beginning was the word’. My chosen sessions were:

  • Speed networking
  • The art of querying
  • Mindfulness
  • Lightning talks
  • Microsoft Word styles into Adobe InDesign
  • A training toolbox for editors
  • The six habits of highly effective editors
  • Grammar amnesty (bring your grammar questions)

Speed networking

This is the first conference (out of three so far) when I have had the courage to attend the speed networking session. Fellow editors and proofreaders have five minutes to talk to the person opposite about business, ask questions, pick up tips, and share business cards. Then delegates on one side of the room rotate … I was able to promote my website blog #TallTartanTells and my weekly LinkedIn tips #TallTartanTips for newbie freelancers. One of my favourite sessions.

Quiz: #TeamKevin

Saturday ended with dinner (with a Mexican Chilli theme – not my favourite) and THE Quiz. I sat next to Matt Pinnock, a friend from Essex, and Sophie Playle (fellow Herts & Essex local group member). Team Kevin was decided as a *memorable* name. Matt and others were superb with their general knowledge and song first-liner facts. We won Heroes chocolates. (See photo. Nikki Brice is in the background.)

Sunday: Whitcombe lecture

The first prestigious speaker of #sfep2019 was Chris Brookmyre, a Scottish crime thriller writer who was hilariously interesting and entertainingly rude. Especially about his sub-editor days and the Amazon reviews of over 20 books he has written with the ‘tartan noir’ theme. I’m ashamed to say this is the first time I have come across this term. So, I have ‘bookmarked’ a couple of his less bloody books to acquire.

The art of querying

Gerard Hill led a superb workshop on how to phrase queries to clients. He presented a series of real-life texts he had copy-edited and proofread. We questioned, discussed, analysed, and decided whether to ‘stet’ (leave alone), correct, query, check/suggest/query, or ‘flag’ as a concern. He encouraged, supported and justified in a sensitive way. I can understand why he is the chartership director and why we were successful in our bid.

Mindfulness: becoming mindful with words, work and the whole of your life

I have never felt so much like I needed a session on being still and quiet. We were encouraged to sit comfortably. With our eyes closed, we concentrated on the leader’s voice giving calm instructions on how … to … be … She emphasised focusing on our breath, on clearing our heads and gently pushing against our problems or worries. One helpful tip to relieve stress was: take a mindful walk outside, admiring the beauty of nature. Something I’m aware of already through the #StetWalk. But it always slips to the bottom of my to-do pile – unwise.

Lightning talks

The feeling among SfEP members is that the Lightning talks are the most popular session, as they are so light-hearted. They also cover a wide range of topics. So, for those who aren’t aware, six sfep-ers talk for five minutes each about a topic close to their heart, accompanied by their Powerpoint presentation. Sadly, I could only be at the first of the two sessions, as I wanted to attend a different session later. But the topics that spoke to me most were Pam Smith’s editing music, and Liz Jones’ on finding a good work/life balance.

Microsoft Word styles into Adobe InDesign

Here is some background into my interest in InDesign: I edit a magazine for charity. I was taught to use Microsoft Publisher for editing purposes. I’m aware that InDesign is the modern equivalent, so I wanted to find out more. Two designers from Oxford University Press (OUP) explained how the text and images are put together on designed pages for English language teaching resources – teacher guides, children’s workbooks, indeed anything education based. The implications of how the styles in Word documents transfer and appear in InDesign were discussed by experienced colleagues. Next step for me: training in InDesign.

Gala dinner

It was my third conference, so the nerves about what to wear to the Gala dinner were a little less. Listening to the Linnets (see photo) always calms the nerves, relaxing us with impressive singing and entertaining us with clever lyrics about editing! This year they sang to the tune of ‘He who would valiant be’. Rob Drummond, our after-dinner speaker, and Reader in Linguistics at Manchester University had us laughing about our use of language versus our pedantry in the application of the rules.

A training toolbox for editors

Hilary Cadman, Australian science editor, is a visitor to our local SfEP group in Bishops Stortford, Herts, when she is visiting her family. We get on well, so, when I saw she was running a workshop on how to use our knowledge to train others, I was intrigued. As a teacher, I knew I could be a trainer. As a freelancer of three years, I knew I had free resources available on my website. So how to link the two …?  Hilary demonstrated how to make a screencast by recording her voice-over the modelling of a skill on screen. There was an audible gasp of wonder when she played back this example training video. (She presents her PerfectIt courses in this way. If you haven’t discovered them yet – I have done the Introduction to PerfectIt – there are discounts for SfEP members on the Benefits page of the website.) Next step: learning how to make training videos for newbie proofreaders.

The six habits of highly effective editors

To be effective, the habits of good editing are to be a detective, spy and linguist; to have empathy and intuition. Developing a healthy work/life balance to work effectively include: appropriate sleep, timing/timetabling, repetition of skills, and exercise. Our presenter, Matthew Batchelor, advocates using NLP (Neuro-Linguistic Programming) methods, in other words, learn the language of your mind. Next step for me: To practice a more effective work/life balance. Even more important when I seem to have a whole year of CPD ahead of me!

Grammar amnesty

Lucy Metzger (SfEP Vice-Chair) chaired a grammar panel with Luke Finley, Annie Walker and Cathy Tingle. Bring your grammar questions was the mission: questions about grammar you have always wondered about … For example, when to use ‘that v which’ which catches me out when I am proofreading. There was an excellent discussion and exploration of language, with helpful book recommendations on display.

Closing speaker: David Crystal

Conference came to its glorious conclusion with the fascinating plenary session by David Crystal sharing about his experiences editing the Cambridge Encyclopedia of Language.

At the end of the day, I was glad to catch up with edibuddies Laura Ripper, Helen Stevens, Melanie Thompson and Cathy Tingle. Sorry to those who I didn’t get a chance to chat to.

Before undertaking the three hour drive back to Essex, I decided to stretch my legs and had a pleasant walk into the centre of Birmingham in the company of colleagues heading to New Street Station. It looks so different to what my mother would have seen when she left Birmingham for the last time in the mid-1970s.

Here’s to next year

So, as the post-conference blues set in, here’s to next September and #sfep2020 (or #ciep2020) in Milton Keynes. Here’s my link to my blog post about last year’s conference (#sfep2018).

Thank you to Beth Hamer and the conference team!

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Proofread by Lisa de Caux, SfEP Intermediate Level Member, https://www.ldceditorial.co.uk

Tutoring

tutoring

One of the things I love about running my freelance business is the variety in my portfolio. In the mornings I do proofreading and editing. In the afternoons I tutor primary school pupils.

So, for the SfEP-ers reading this, how does this blog post relate to proofreading and publishing? Well, I have been making plans: this is the start of my new blog series on education, teaching, learning, and tuition.

It is aimed at educationalists. It is also for freelancers (editors, tutors, etc), and those who are recovering teachers and are thinking of adding tutoring to their portfolio. You could also be a parent wondering whether their child needs a tutor.

Specialism networking

One of my takeaways from the Society for Editors and Proofreaders (SfEP) mini conference in Newcastle (May 2019) was Denise Cowle encouraging networking. Going to SfEP local group meetings and events if you feel confident enough, but also meeting editors with your specialism.

There are a variety of specialist niches in the SfEP community (which you can find by going into forum settings and clicking on the ones in which you have an interest).

I must say I do get excited when I meet a proofreader who was a teacher, or with a publishing background, who freelances for educational publishers. We have education in common.

In fact, I have connected with former teachers on LinkedIn where we share our experiences.

How to keep up to date?

I was a bit doubtful about how to keep up to date with current strategies in primary education. Here’s why.

The only access I would have to educational CPD (Continuing Professional Development) networking is if I was in the classroom. On the payroll.

Obviously, to offer tuition effectively, I need to keep up with developments in the world of curriculum changes. I need to match what is being delivered in primary schools, so that I can back up what is being taught in the classroom.

I realised, after doing some joining-up thinking, that reading blogs about education, written by teachers, would be an efficient way of keeping current. After all, they are sharing examples of best practice.

Education blogs

Researching for this blog it dawned on me that I have read an amazing plethora of blog posts. They are written by fellow editors full of suggestions about how to edit and proofread, how to market content, and how to write. But I hadn’t actually read any blogs about education. It never occurred to me that there WERE blogs about teaching. Lightbulb moment!

learning

So I investigated Mr Google and found many blog writers. Teachers have written about education, teaching and learning, assessment, and resources. But most importantly, to me, how teachers are coping with trends in education and demands from the Department for Education, and the Office for Standards in Education (OFSTED). But you’ll have to wait until the end to see the links for further reading … See what I did there 😉

How I got into tutoring

So back to the beginning. Three years ago, I developed a heart condition and was on sick leave from the classroom. It was obviously a relief to be away from the increasing mound of paperwork (more and more planning, deeper marking, and continuous assessment).

But. I did miss the interaction with the children. After a year of training in proofreading (online) and setting up my business website, my husband saw an advert in the window of the local newsagents.

‘Tutor required for girl in Year 4. Needs boost in Maths.’ He persuaded me that Y4 (8/9 years old) was an age I had much experience with. I should phone the number.

I had mixed feelings. No, to be truthful, actually I was terrified. I had been out of the classroom for about a year. Even after the six week summer break, many colleagues share how nervous they are to go back into the classroom – will I remember how to teach?! Anyway, I met her family and prepared the first lesson. To say I was nervous is an understatement.

I shouldn’t have worried – the hour flew by. She had fun. I had fun. She learnt. I learnt. We talked about her strengths and weaknesses in Maths, and that over the next few weeks she would tell me what she had done in school that she wanted to practise. I would reinforce concepts sent as  homework by the school. Her self-esteem and confidence grew quickly which, frankly, was my main aim. I was pleased to be making a difference.

Why blog about tutoring?

So, in this blog series on education and tuition, I want to share some tips from my 30 years in the classroom teaching 7–11 year olds.

Naturally, there is debate regarding tuition. Why tutor children? When should children be tutored, if at all? In theory, the input of the teachers and parents should be enough …

To date, I have been tutoring both privately and through an agency for three years. Aware of a variety of reasons for parents wanting a tutor for their child, I simply help where there is a need. Because I can. I have the time and expertise (unlike the parents).

When I was a class teacher at parents’ evenings, it became more common in the last five years for parents to ask: “Does my child need a tutor?”

So what follows are the most common tuition requests from parents:

  • to boost those children who are struggling to keep up in the classroom; those who are below average, perhaps with special educational needs, e.g. dyslexia, ADHD, etc.
  • to support parents who are too busy to help.
  • to support parents who complain that methods have changed since they were at school. For example, they don’t understand the homework (Maths methods, grammar rules …)
  • to support with the 11+ or Common Entrance Exams.

Why I tutor

At the time of writing, we are approaching the end of another busy academic year for me (July 2019). I have tutored 1-1 for five afternoons a week since last September, with four tutees, ranging in age from six to ten, in their homes. The only days I don’t tutor are Friday and Sunday.

My students all work at a level below average and need a boost in confidence. This is my preferred focus – raising self-esteem.

By cultivating a growth mindset I make progress visible. In reality a lot of us could do with a boost and some positive thinking.

Some favourite phrases I use during tuition to make the experience positive:

  • IMPOSSIBLE becomes I’M POSSIBLE
  • Don’t stop until you’re proud
  • Make progress with every mistake. Mistakes mean I learn better
  • FAIL = First Attempt In Learning
  • Don’t quit = Do It

Specialism for publishers

When you begin training as a proofreader or copy-editor, if you have come from a career outside publishing, it is advised that you offer your former career as a specialism, as a ‘way in’. As is obvious by now, teaching is a specialism I offer to educationaI publishers. I can describe ability levels and different learning styles; am open to new pedagogies; and I adapt to whatever the government of the day *throws* at us. My experience with educational materials makes me ideal to proofread them.

I have cold-emailed educational publishers over the last year and  been added to the freelance banks of three. Which is good, I’m told. It will be interesting to receive work.

How to get tuition work

Let me end with the link to my profile with the Tutorful agency. This is how new parents can message me and lessons are arranged on our mutual dashboards. There are, of course, other agencies available.

You can also find the link on the Tuition page of my website.

To finish, the best tuition feedback I have had was from the parents of a 10-year-old boy with ADHD and dyslexia: “I feel so much cleverer when Annie has been.”

education

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Thank you to Lisa De Caux (SfEP Intermediate Member) for proofreading.

P.S. Here are those UK blogs I mentioned. As I write more about education and learning, teaching and tuition, I will mention specific subject bloggers.

Why One-day Conferences Appeal

conference

When I heard the North East Editors (@NEEditors) were organising a one-day SfEP mini conference in Newcastle, I was very tempted.

I mentioned to Mr Deakins that, as he had spent 4 years there studying Art and had a great affection for the place, he might want to accompany me and ‘do culture’ (art galleries, museums) while I was learning.

Thankfully, he was REALLY keen so we hatched a plan that was win-win: we would have a mini-break by train from Essex in May, and I would get some Continuing Professional Development (CPD) and upgrade points.

#SfEPNEConf here I come!

On the morning of the conference, we left the Holiday Inn really early and sauntered to the cathedral to admire the architecture. At the appointed hour, I headed to the venue – the rather stunning Royal Station Hotel – adjacent to the railway station. A perfect location.

Victoria Suite was sumptuous with huge windows through which the bright sun shone all day and impressive, glistening candelabras. Very glamorous and extremely spacious for the 68 delegates.

An interesting variety of sessions had been planned. At this point I must credit Eleanor Abraham (@EABediting) who wrote excellent summaries in her live tweeting throughout all the sessions. I have relied on some of her tweets for accuracy.

Sessions

  • Denise Cowle: Marketing Your Editing Business
  • Matt Deacon (from Wearset): The Changing World of Academic Publishing (and the ripple effects on editors)
  • Melissa Middleton: Ministry of (Business) Training MO(B)T
  • Hester Higton: Efficient Editing – How to Make the Most of Your Fee
  • Panel Discussion chaired by Luke Finley: Navigating a Course in Publishing. With Sarah Wray, Debbie Taylor, Alex Niven

Session 1 – Denise Cowle

Denise is the SfEP marketing director and she belongs to the Content Marketing Academy. Some of her points included:

  • It’s important to make the shift from ‘freelance’ to ‘business owner’.
  • Have a website. Everybody can have a social media profile, but any of the platforms could disappear tomorrow. Your website is yours to do with what you want.
  • Be brave and network with editor colleagues, including those from your specialism.
  • Like, comment and share content from colleagues.
  • Be helpful and demonstrate your knowledge.
  • Add value. Give away brilliant free stuff on your website (be like Louise Harnby!).
  • Record outcomes – “What gets measured gets improved”.

Time for coffee and CAKE! Marieke Krijnen even brought Stroopwaffels from Amsterdam.

Session 2 – Wearset

Next, Matt Deacon, Project Manager at Wearset, conference sponsors, talked about the pressures that publishers, in this case academic experts, are against. Pressures from profit-driven markets, the internet, expectations on speed of delivery, globalisation and increased competition. All affecting editors.

He asked if artificial intelligence and natural language processing apps are going to take our jobs? No. Context, style and subtlety of language need the human element. Tools (such as PerfectIt) help with mundane tasks and reduce the time taken to edit, leaving us to focus on language and sense.

Matt gave guidance on how to future-proof editing: spot change, embrace and innovate, and spearhead development. How can we as editors encourage standardisation of templates amongst publishers? He suggested that the SfEP has a role to play in encouraging cleaner formats for editing  by sharing discussions with publishing clients. Food for thought.

Session 3 – Melissa Middleton

After a quick change-over, Melissa Middleton’s session was hilarious. She runs Project North East Enterprise (PNE) promoting Enterprise and CPD. Apparently, there is one local to you – part of the National Enterprise Network. She had us eating out of her hands with her Geordie humour!

In groups, we listed all the ways we do CPD daily – many more than we first thought. Her final workshop activity had us writing our top skill on a post-it to be placed on a poster of collective skills; then writing a skill we want to improve on a separate post-it for a second poster.

By the end of the session we had created a Skill Swap Shop. Very simple, clever and effective.

As a post-script, a couple of the SfEP directors reminded us that the Forums on the SfEP website offer a similar support: members ask a question, and those with relevant knowledge answer. Many of us learn from the way different professionals answer the question with techniques they have used. Melissa finished her session by sharing an Interactive CPD Toolkit – a very useful resource.

 

Session 4 – Hester Higton

After lunch, Hester’s session was fascinating, if intensive. Her aim was to help us judge what can and can’t be done when clients are cutting costs and driving down schedules.

Given examples of non-fiction texts to discuss and prepare for copy-edit, the task was to analyse the brief and project; calculate how much time could be allocated to each task, bearing in mind the rate of pay for the job and the time scale.

Hester’s tips:

  • Can the essential work be done within budget? And by the deadline? Often, when copy-editing, there was little time to put aside for dealing with the actual text.
  • Know what your key priorities are and stick to them.
  • How often, when an editor says the text is ‘clean’, do you believe them …?
  • Use clean-up automaton routines, keep track of the project, and analyse when finished for timings and cost.

Session 5 – Panel discussion

Luke Finley chaired the last session which was a Panel Discussion: Navigating a Course in Publishing. On the panel were Sarah Wray, Debbie Taylor and Alex Niven. The panel discussed such questions as:

  • How do editors deal with …?
  • How have you tackled a ‘muscular’ (favourite word of the conference) or heavy editing job?
  • When do you get time to work on your own novel when you are an editor/publisher and enjoy writing?

One-day conferences

This is my second one-day conference. The first one I attended was the Educational Publishers Development Day in November 2018 at De Vere West One (DVWO) in London. Both conferences were hugely popular with impressive speakers and plenty of opportunities to network.

In summary, one-day conferences appeal to me for a variety of reasons:

  • Lasting only a day means they are not expensive in terms of time or money.
  • Their location may be nearer to you than the main SfEP annual conference.
  • They present more regular networking opportunities than waiting for the annual conference.
  • They are eligible for upgrade points.

The FINAL (unofficial) session moved venues and headed to a bar for well-earned drinks. Unfortunately, I had to miss it as my husband and I reconvened at the station for our train home.

Bravo and cheers to the NE Editors: Kia Thomas, Nik Prowse, Caroline Orr, Jenny Warren, et al, for a valuable day!

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P.S. A summary of this was seen in the SfEP Blog in June 2019.

P.P.S. BitmoAnnie thought she really should wear tartan to represent #TallTartanTells. She feels a new branding concept brewing.

 

Tall Tartan Tells Episode 5 – Training

training

Want to be a proofreader? Wondering about proofreading training? Are you a possible client wondering about my professional qualifications?

In this episode I go into more detail about my ongoing training to develop my proofreading business. If you haven’t read the other blogs in this series, find them on my website – https://proofnow.co.uk/blog-tall-tartan-tells/.

If you are confused about what proofreading training to do (and training is VITAL to show your professionalism) this blog may help you make up your mind. Especially, if like me, you have no background in publishing.

Learning something new

After three decades as a Primary School teacher, I had succumbed to work-related stress and was on sick leave for five months. Then I had to come to terms with a dawning and daunting fact: a life I had known for 30 years was coming to an end. I was desperate to find a Plan B.

The medication for my newly discovered heart problem (atrial fibrillation) was taking time to embed, and I looked for something to take my mind off my worries. I saw an advert in a magazine for a proofreading course and thought – marking’s my thing, why don’t I try it?

Chapterhouse Publishing

*It* was the Chapterhouse Correspondence Course in Proofreading and Copy-editing. I was eager to change direction. I pottered through the course while ‘lunching with ladies’, enjoying my recovery. It took me six months to undertake each section of the four modules. I was happy with what I learnt in the proofreading basics: the 2005 BSI proof correction marks, shorter and longer exercises to practise using the symbols. The exercises are all done on hard copy with red and blue pen! However, copy-editing confused me.

What was my grade? I was just below the threshold for a pass.

This all happened before my business and website was a twinkle in my eye. But the thought was in the back of my mind. I registered as unemployed, and as detailed in Episode 2, subsequently applied for the New Enterprise Allowance.

My Business Plan was as follows:

  1. Become a member of the SfEP.
  2. Start training…
  3. (and so on)

Of course, if I had known then what I know now … NOW I am aware that the SfEP (Society for Editors and Proofreaders) and the PTC (Publishing Training Centre) offer the most creditable training in proofreading and copy-editing.

Courses

So, during the time I have owned my business Proofnow Proofreader (now in my third year), I have ticked off the following SfEP courses:

  • Proofreading Progress
  • References
  • Getting work with Non-publishers
  • Educational Publishing Development Day

There follows a brief summary and my take on each course. These have contributed to my upgrade from Entry Member to Intermediate. For all the SfEP courses, you are appointed a tutor and given login details to a forum for students within the course section, to ask questions within a safe environment.

Here is the link to the Training page of the SfEP website.

Proofreading Progress (Was P2 now P3)

By 2016, as I had already got the basics in proofreading knowledge, I headed towards the online course ‘Proofreading Progress’. (Then P2. Now the final of three.) I learnt LOADS more, got confused many times, then thankfully reached surprising clarity and confidence. Grade: Pass!

I was now able to add my qualification to my website with pride.

References Course

My main motivation for doing this particular course was that up, until now, I had worked solely with students, proofreading theses and dissertations. I could justify charging more for services if I could offer more skills. As with all the SfEP courses, I found out that there was much more to references than I imagined.

It is an online self-assessment course which means that you learn the facts, take the test at the end of each exercise, check the answers, and move to the next exercise. The concepts covered include the systems of author-date, short-title, and number systems. A useful tip I picked up was to use the software Edifix.

Finally, you print the certificate to confirm completion of the course. It was the hardest course I have ever done. I didn’t enjoy the experience at all. But I learnt a massive amount about a huge variety of references. I completed the course by October 2017. My notes will be referred to when I need them.

Getting work with Non-publishers

By February 2018, I wanted to take on a course run as a workshop, to enable networking and discussion with fellow students. I headed to London, to the De Vere West One (DVWO) building, and met eight proofreaders/editors/project managers doing the course – all SfEP members. Some of whom had been working for educational publishers. But who wanted other opportunites. Eagerly (ironically), I took their contact details as this was one of the routes I was looking for …

During the day’s workshop we learnt about considering other fields outside publishing, e.g. businesses, large charities, government; how to market ourselves; and how to approach potential clients.  The workshop made us think ‘outside the box’. (But is no longer available.)

Educational Publishing Development Day

When I saw this advertised, I couldn’t resist – education – it was right up my street! It was booked months in advance, such was its popularity and the calibre of speakers. Again, I headed up to DVWO in Regents Street. And found myself in a large room with upwards of 80 delegates. But I recognised some faces, thank goodness, and it was lovely to reconnect with members from around the UK.  (Organised by Anya Hastwell – SfEP Professional Development director.)

Two speakers who stood out were:

  • Sophie O’Rourke – Managing Director at emc design. She covered what freelancers need to know about the current requirements of educational publishers.
  • Astrid deRidder – Head of Global Custom Publishing at Macmillan Education [international/ELT focus]. Very entertaining and knowledgeable about making educational textbooks relevant to international and particular cultures.

Live tweeting

I had come across the concept of live tweeting at the end of the SfEP 2018 Conference. I just thought, naively, that some folks couldn’t put their phone down, ignoring the speaker. Au contraire. It turns out I am old-fashioned. Some folks like to make notes by live tweeting. I just don’t get it … I had pen and paper. Credit to Caroline Orr of Durham – she was especially skilled at it. I found out when I checked my phone afterwards, on the way to the tube station, and saw her continuous streaming of a well summarised speech.

Technology

Anyway, back to Education. As someone who has used textbooks in the Primary classroom for decades, I find the development of e-learning materials most interesting. For at least the last 10 years, starting with the installation of interactive whiteboards and projectors, and each teacher being given a laptop, the developing complexity of technology has been exciting. Coupled with the changing National Curriculums from the government of the day has led to startling, but inevitable changes in the way teaching and learning happens in the classroom.

E-learning

The arrival in schools of banks of iPads added a new layer of excitement when used as a resource in subjects like ICT (Information and Communication Technology). Though now I think it’s just called Computing (Primary Curriculum 2018). The devices made Guided Reading group sessions very popular, using the Pearson scheme called Bug Club.

My favourite new technology is augmented reality, e.g. pictures in books being brought to life by an app. I think. I first saw this in practice in an EYFS (Reception) class of 4-5 year olds. It really got their attention!

Next course? Mentoring

I have been fortunate that I have been able to invest in my ongoing Continuing Professional Development (CPD) with the SfEP over the last three years. What’s the expression? You have to ‘speculate to accumulate’. The importance of training was expressed well in the most recent SfEP Editing Matters.

My hope is to save enough over the next few months to take part in the mentoring scheme as a mentee. Plus attend the SfEP 2019 Conference. Booking is nearly open! We’ll all be asking questions. How about a blog about my last two conferences? Alright, if you insist.

 

 

Proofread by Lisa de Caux, SfEP Intermediate Level Member, https://www.ldceditorial.co.uk

Tall Tartan Tells Episode 4 – To Business

business

This fourth episode details the business of preparing for proofreading jobs, and the administrative and accounting side of my proofreading business.

In previous episodes, TTT1, TTT2, and TTT3, I detailed my voyage towards becoming a freelance providing proofreading services after decades as a primary school teacher.

Paperwork

Who admits that they actually like paperwork?!

Me!

One of my strengths, I have found through the years, is that I am efficient at paperwork and recording. One of my roles in our household is handling the finances. So I was keen to start things properly as a business owner, and have legally binding templates in place. Three of the following I found on this page of the SfEP website or recommended on forums:

  • Ts&Cs (Terms and Conditions)
  • invoices
  • feedback form to prompt a testimonial from a happy client
  • a recording system for paid invoices.

If you read this blog all the way to the end, you will find the link to free resource templates on my website, which you are welcome to tweak.

You soon discover, as a freelance, that you wear many *hats*. My job as a teacher was very similar – time had to be managed efficiently to fit it all in. One of the many *hats* you wear as a freelance sole-trader is that of business admin.

Once I had built a basic form of my website, I registered as self-employed for self-assessment with HMRC, then prepared the documents. Now I was ready for my first client … eek!

Where to find freelance jobs?

I see this question asked many times on Facebook freelance group pages and on the SfEP forums. “Where do you find opportunities for paid work?”

I signed up for Find a Proofreader. This was the directory I preferred to use to register my services. There is a wide selection of directories out there. There are also strong views about the poor rates offered. They are good to start with for experience. But that topic is not for now.

Initially, I targeted students, as education is my specialism. I followed the advice of Nick Jones (owner of F-A-P), from his session at the SfEP 2017 Conference, to make my profile as relevant as possible. Sadly, I have never been quick enough to land a proofreading job with this site. Your application has to be very quick off the mark – as soon as a query is sent out!

Universities are another source of work from students. I googled many universities and, in some cases, found the relevant proofreading guidelines page with their policy. I could, therefore, gauge the advice students were being offered.

My first proofreading job

I confess I didn’t know much about marketing when I first started my business. So, imagine my joy, three months after I had applied to be on the Register of Proofreaders at a major university in East Anglia, to receive a query from a student.

Once I had seen a sample, we agreed a rate per 1,000 words and the deadline for the return of the dissertation. She agreed to my T&Cs. I conscientiously got on with the job with fervour.

I finished the job in good time. When I returned her checked writing, I attached a copy of my invoice. I was lucky that she was a prompt payer; also that she was happy to give me a good testimonial about my thorough approach. An excellent first job. Phew!

Since then I have done proofreading for about 10 students, checking for errors and inconsistencies in spelling, punctuation, grammar and context.

Working for students

Of course there are issues around proofreading for students … How much of the writing do you change?

One non-English speaking student wasn’t happy with my proofreading when I sent the proofed dissertation chapter. He pointed out the *errors* I had *missed*. After enquiring, it transpired that he wanted his English to be improved. I recommended that he look for an editor with the permission of his supervisor.

As a result of the misunderstanding on his part, I tweaked the wording on the website page for student clients. To make my terms absolutely clear. I emphasised my role: to indicate errors only. With the permission of the supervisor. The SfEP have excellent guidelines on this area called Proofreading Theses and Dissertations’.

Payments, deposits and late payments

A question many people ask is “Will I earn enough to pay the bills?” The answer: It depends … Probably not to begin with, as, on average, it can take up to two years to grow your business to something sustainable. In fact, many people have a part-time job alongside editing or proofreading. I go out every afternoon to tutor Primary children – the change of scene does me good. Two other members of my family also have a *portfolio* of jobs: my husband, for example, has a gardening business to pay the bills alongside his other vocation of art. His week is a mixture of both.

How much you charge is another debate. A popular guide from the SfEP is ‘Pricing your Project’.

Bank transfer is the usual preference as a payment method by clients. Some freelances prefer, depending on circumstances, Paypal or Stripe, amongst others. Again I have observed many views on this subject amongst Freelance Heroes on Facebook (link in TTT3).

A tip I have picked up from fellow SfEP-ers is to charge a deposit if the project is large, or going to be split over a few weeks. For one student client, I have charged 50%. But it depends on the freelancer and client. For example, that student wanted to send me module 1 to proofread immediately, then, a month later, module 2. She was happy. I was happy.

A huge and growing problem which freelances experience is those clients who pay late or, worse, not at all. A solution offered on the Freelance Heroes Facebook page is to include a clause on your invoice explaining the Late Payment Fees. (See my invoice template.)

I have got used to spreadsheets. I record the invoice number next to the client name, the amount paid and when. This way my accounts are accurate and up-to-date for tax purposes.

Creative paperwork – no, not that kind!

When you are busy being creative with the images and banner (maybe even a logo?) on your company branding for your website and social media, here’s another tip. Remember to carry it through onto your business templates. It continues your personality and makes it consistent. (Again, I can’t take credit for this one either. Thanks, John Espirian.)

My to-do list …

Now (two years later) I have evolved with my business. More SfEP training and a wide range of networking has encouraged me to psych myself up to try a variety of marketing strategies. ‘Imposter syndrome’ has a lot to answer for.

  • Cold email local businesses, such as Chambers of Commerce, to advertise my availability.
  • Advertise myself to more educational publishers to proofread Primary textbooks, now that I feel competent enough.
  • Provide proofreading specialisms to publishers of children’s fiction and non-fiction. I have discovered that this really excites me!

Therefore, my next job is to add to my spreadsheet of publishers to contact.

This involves listing the publisher/packager name, project manager/editor contact email, date of my introductory email sent, date of reply (if any). I am pleased to say that, out of the first 15 publishers I emailed, I had a positive reply from two! So have a 13% success rate. Which I’m told is good!

But it does mean investing a huge amount of emotional energy, which most of the time isn’t rewarded. But so worth it for the 10%. Learn to develop patience, persistence and perseverance. Or, put another way, ‘a dropped pebble starts ripples’.

Find free resources for editors on my website. It can be very daunting starting your own business. If you want to ask questions or to share experiences, I’m here.

 

 

 

Proofread by Lisa de Caux, SfEP Intermediate Level Member, https://www.ldceditorial.co.uk

Credit: My resources are tweaked from the resources available on the website for the Society of Editors and Proofreaders.